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Special Event Permit Application

  1. Event Sponsor & Contact Information

  2. Event Information

  3. Enter number of hours for event

  4. If roads or sidewalks are to be closed, please note specific location of road and/or sidewalk closures

  5. Include routes where traffic will be diverted, if roads or sidewalks are closed

  6. Include number, location, and method of sewage and refuse disposal

  7. If food is to be sold or distributed, include food and beverages that will be available at the event

  8. Food trucks are required to have a current business license when operating in Saratoga

  9. Include number of vendors, nature, size, and location of booths of stalls. Please note any vehicles, wagons, pushcarts, or other mobile units to be used in connection with sales

  10. Include number, types, and locations

  11. Include how event participants are expected to get to the event, if private transportation is to be used then please note the company name, route to be used, and location of pick up/drop off

  12. Parades

  13. Footraces

  14. Insurance Requirements

    This applicant must provide liability insurance coverage in the amount of $1,000,000. The insurance coverage should name the City of Saratoga, its officers, officials, employees, agents and volunteers as additional insured. Please include a "Certificate of Insurance" with "Additional Insured Endorsement" along with the Special Event Permit application. Block parties are exempt from this requirement.

  15. (Please Initial)

  16. Indemnification Agreement

    Applicant does hereby agree, on behalf of itself and its successors and assigns, to idemnify, defend and hold the its officers, officials, agents, employees, boards, commissions, and volunteers free and harmless from and against any and all claims, demands, causes of action, damages, liabilities, costs of expenses (including the cost of attorney's fees for defending any action brought against the City or any of its, officers, officials, agents, employees, boards, commissions, and volunteers), arising out of or in any manner relating to any form of loss, injury, or damage sustained by Applicant or any person as a result of the use for which the permit has been issued by City from the activity sponsored by such applicant or the use and occupation of city streets / facility / park premises.

  17. Electronic Signature Agreement

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

  18. Attach a diagram or map of your event, if applicable. Indicate the location of parade or footrace, roads or sidewalks where regular traffic will be diverted, sanitary facilities, sales activity, loudspeakers and sound amplifying devices, structures or equipment to be erected or installed, and assembly areas.

  19. Additional Questions or Comments

    Any additional questions or comments, please contact Paige White at pwhite@saratoga.ca.us

  20. Leave This Blank:

  21. This field is not part of the form submission.