The City of Saratoga recognizes the value of community events and their role in bringing residents together, building community, and establishing an identity for the City. Consequently, the City has established a process by which event organizers can seek funding to support coordination of community events in Saratoga.  

To be considered for funding, events must be held in the City of Saratoga. Applicants should demonstrate the ability to produce a well-planned and safe event, including the ability to effectively manage costs, attract event attendees, and obtain necessary permits, clearances, insurances, and event authorizations in a timely manner.  

Grant funding may be used for event materials, supplies, contract services, permits, City-related fees (such as park rental or permit costs), and other hard costs. Grants are issued upon a reimbursement basis, with the exception of City fees. Funding sources in addition to the grant are encouraged.  

Saratoga-based non-profit organizations holding events in Saratoga will be given first priority. Non-profit organizations coordinating events in Saratoga will be given second priority. Organizations that have previously coordinated events in Saratoga will be given preference over organizations that have not.     

The City of Saratoga will hold an annual application process for community event grants. Applications may also be submitted to the City Clerk throughout the year, if event organizers are unable to participate in the annual application process. Applications for event funding must be received no less than 60 days before the scheduled event. Applications will be considered by the Council at a regular meeting of the Council. Applicants will be asked to attend the Council meeting to answer questions regarding their event grant funding request.

2013 ANNUAL APPLICATION PROCESS
Applications are due to the Saratoga City Clerk’s Office by 5:00 p.m. March 6, 2013. Applications will be brought before the City Council on March 20, 2013 for consideration and decision. Applicants should plan to attend the March 20, 2013 City Council meeting to answer Council questions.  

To be considered for funding, the application must be submitted to the Saratoga City Clerk’s Office before the deadline. Applications may be dropped off in person, faxed, mailed, or emailed. For more information, please contact City Clerk Crystal Bothelio at (408) 868-1269 or ctclerk@saratoga.ca.us.

Community Event Grant Application

For more information:
Saratoga City Clerk’s Office
13777 Fruitvale Avenue Saratoga, CA 95070
Email: ctclerk@saratoga.ca.us  
Phone/Fax: (408) 868-1269