Community Event Grants

The City of Saratoga recognizes the value of community events and their role in bringing residents together, building community, and establishing an identity for the City. The City established the Community Event Grant Program which gives local event organizers the opportunity to seek funding for their community events. To be considered for funding, events must be held in the City of Saratoga and be open to the public. Applicants should demonstrate the ability to produce a well-planned and safe event, including the ability to effectively manage costs, attract event attendees, and obtain necessary permits, clearances, insurances, and event authorizations in a timely manner.

Grant Funding

Grant funding may be used for:
  • City-related fees (such as park rental or permit costs)
  • Contract services
  • Event materials
  • Permits
  • Supplies
Grants are issued upon a reimbursement basis, with the exception of City fees. Funding sources in addition to the grant are encouraged.

Application Process

The City is currently accepting applications for events that will take place between July 1, 2019 and June 30, 2020. The application period opens on Wednesday, January 16, and applications are due to City Hall by 5:00 p.m. on Wednesday, February 27. Applications may be dropped off in person, faxed, mailed, or emailed. Applications will be brought to the Council for decision at the City Council meeting on Wednesday, March 20. Applicants are encouraged to attend this meeting to answer any questions about their events.

Insurance Coverage

All event organizers who receive funding through the Community Event Grant Program and Street Closure Grant Program must obtain event liability insurance coverage in the amount of at least $1 million. The insurance coverage will name the City of Saratoga, its officers, officials, employees, agents and volunteers as additional insured. Event organizers must provide a "Certificate of Insurance" with "Additional Insured Endorsement" to the City prior to holding the event.

Street Closure Grant

The Saratoga City Council also sets aside funding to help a local organization pay for the cost of closing down Big Basin Way for a community event. This Street Closure Grant is separate from the Community Event Grant and is awarded to only one organization. This year, the City Council has reserved the Street Closure Grant for the Chamber of Commerce.